GSR ORIENTATION PACKET
ALSO CONTAINING
GUIDELINES
OF
Elkhorn
Valley Area of
NARCOTICS ANONYMOUS
Welcome to the regular monthly meeting of the
Elkhorn Valley Area of Narcotics Anonymous Service Committee (EVANA ASC) If you have never attended an area service committee
meeting before, you may be feeling a bit confused. You may be asking yourself questions like: "What is going on here?"
and "What am I supposed to do?" At this point, we suggest you sit back, relax and take a deep breath. An area service
committee meeting is nothing more (and nothing less) than a long and complicated business meeting. Once you become familiar
with the meeting format and operating guidelines, what is happening here should soon start to make sense.
You are holding in your hands a
GSR orientation packet designed to answer many of your questions. It contains the basic tools you will need to be an effective
group service representative. Your packet should contain:
1.
GSR Orientation Sheets
2. EVANA Vision Statement
3. EVANA Guidelines
4.
NA Service Glossary
You should also obtain a copy of the minutes of the last EVANA ASC
meeting from your group's previous GSR or the EVANA Secretary. You may also wish to obtain copies of A Guide To Local
Services In Narcotics Anonymous or the booklet: Twelve Concepts for NA Service.
As a newly elected Group Service
Representative, or GSR Alternate, you form the foundation of the NA service structure. You serve as the link between your
group and the rest of Narcotics Anonymous. You help to communicate the wishes of your group to the NA service structure and,
in turn, bring back to your group information about what is happening in Narcotics Anonymous as a whole.
As a voting participant at EVANA
meetings, you will take an active part in making the decisions affecting the kinds of services provided to the groups of Elkhorn
Valley Area. You will be asked to carry your group's conscience on matters involving the Area's finances, policies,
events, and elections, and on matters affecting NA services at the regional and world level. Your group will also expect you
to make certain decisions on its behalf. You may take part in discussion and debate on the Area floor and even make motions
for the committee to consider and vote on.
It may take you some time and effort to digest the information in this packet. NA service is a growing
and learning experience for all who perform it. No one learned how to be an effective GSR all at once. So, easy does it! At
first, you may find it helpful to sit with a more experienced GSR so that, as the meeting progresses, you can get immediate
answers to your questions. You may also raise your hand and ask questions of the EVANA Chairperson.
Remember that EVANA ASC exists
to serve your group. Without your active participation, this cannot happen.
WHAT IS A GSR?
-an elected trusted servant of their home group
-a voting participant at EVANA ASC regular meetings
-the voice of their
home group at EVANA ASC meetings
-the voice of EVANA ASC at their home group
-the link between the group they represent, other NA groups,
and the rest of the NA service structure
WHAT DO THEY DO?
-attend their home group meetings regularly
-attend EVANA ASC meetings regularly
-make reports to
EVANA ASC on their home group's status, donations, problems, needs, and concerns
-make reports to their home group on matters
discussed at EVANA ASC meetings concerning the health, unity, and growth of the NA Fellowship and NA services at the area,
regional and world level
-assist EVANA ASC in carrying out its stated purpose by carrying the conscience of their home group
on some matters, voting their informed personal consciences on others, making motions, submitting nominations, participating
in discussion and debate on the Area floor, and possibly serving on one of the Area's subcommittees
HOW DO THEY DO IT?
study the materials
in the GSR Orientation Packet, the 12 Concepts for NA Service booklet, the Traditions portion of It Works: How & Why,
and relevant NA service manuals
learn about EVANA ASC subcommittees‑when and where they meet and what they do
learn about the issues and problems
surrounding the growth and delivery of NA services at all levels of the service structure
GSR QUALIFICATIONS
-an addict working
a program of recovery in Narcotics Anonymous a suggested minimum one year clean time should attend the group they represent
-have the desire
and willingness to serve
-have a working knowledge of the NA Steps, Traditions and Concepts, or willingness to study them
-have knowledge
of the NA service structure or willingness to study it
-have an understanding of, or willingness to learn, the duties of a GSR
Group Service Representative
Each group elects one group service representative; even
those groups hosting more than one recovery meeting elect just one GSR. These GSRs form the foundation of our service structure.
GSRs provide constant, active influence over the discussions being carried on within the service structure. They do this by
participating in area service committee meetings, attending forums and assemblies at both the area and regional levels, and
by sometimes joining in the work of an ASC subcommittee. If we are vigilant in choosing stable, qualified leaders at this
level of service, the remainder of the structure will almost certainly be sound. From this strong foundation, a service structure
can be built that will nourish, inform, and support the groups in the same way that the groups nourish and support the structure.
Group service representatives
bear great responsibility. While GSRs are elected by and accountable to the group, they are not mere group messengers. They
are selected by their groups to serve as active members of the area service committee. As such, they are responsible to act
in the best interests of NA as a whole, not solely as advocates of their own groups' priorities.
As participants in the area committee,
GSRs need to be as well informed as they can be concerning the affairs of the committee. They study the reports of the committee's
officers and subcommittee chairpersons. They read the various handbooks published by the World Service Office on each area
of service. After carefully considering their own conscience and what they know about how their group members feel, they take
active, critical parts in the discussions which form the group conscience of the entire committee.
Group service representatives link
their groups with the rest of the NA service structure, particularly through the information conveyed in their reports to
and from the area committee. At group business meetings, the GSR report provides a summary of area committee activities, often
sparking discussions among group members that provide the GSR with a feel for how the area can better serve the group's
needs. In group recovery meetings, GSRs make available fliers announcing area and regional activities.
At area committee meetings, GSR
reports provide perspectives on group growth vital to the committee's work. If a group is having problems, its GSR can
share those problems with the committee in his or her reports. And if the group hasn't found solutions to those problems,
the area chairperson will open a slot on the committee's "sharing session" agenda so that the GSR can gather
the experience others have had in similar situations. If any helpful solutions arise from the sharing session, the GSR can
report those back to the group.
Alternate GSR
Groups also elect a second representative called an alternate GSR.
Alternate GSRs attend all the area service committee meetings (as non‑voting participants) with their GSRs so that they
can see for themselves how the committee works. If a GSR cannot attend an area committee meeting, that group's alternate
GSR participates in the GSR's place.
Alternate GSRs, along with other members, may also serve on area subcommittees. Subcommittee experience
gives alternate GSRs added perspective on how area services are actually delivered. That perspective helps make them more
effective area committee participants if their groups later elect them to serve as GSRs. from A Guide To Local Services
In Narcotics Anonymous, pp. 36‑37, copyright 1995 by World Service Office, Inc.
Elkhorn
Valley Area of Narcotics Anonymous Vision:
-Our vision is to see our area service committee in the
Elkhorn Valley
serve effectively as forums for member groups to express their needs, desires and concerns to the service structure.
-Establish a broader
base of communication between groups and members to better carry the message of recovery to the still‑suffering addict.
-Furnish greater
opportunities to lead by example, education and inclusion.
function with renewed enthusiasm helping to attract more NA members
to service and strengthen NA unity.
-Make sure that every addict in an institution has a chance to hear the NA message before leaving that
institution.
-Make sure that every addict calling the helpline has a chance to hear the live voice of a recovering addict.
-Provide sufficient
human, spiritual and financial resources for every service need.
-Give the NA Fellowship within the Elkhorn Valley Area wider
representation throughout the service structure to better reflect the group conscience of its members.
-Bring our local public image into
accord with the WSC vision that NA have "universal recognition and respect as a viable program of recovery."
Our
area committee can begin to realize this vision by:
-setting mutually agreed upon boundaries.
-establishing shared services H&I
and PI subcommittees.
-developing a mechanism for fair representation and full participation of both areas in any shared services subcommittees.
-conducting area
activities that help remind us that we are but one Fellowship with one primary purpose.
-establishing directed reach out efforts
any non-participating groups in our area to attract them to area service.
-striving our utmost to work through our differences in
a spirit of trust, goodwill, self‑restraint and mutual respect.
THE TWELVE STEPS OF NARCOTICS ANONYMOUS
1)
We admitted that we were powerless over our addiction, that our lives had
become unmanageable
2)
We came to believe that a Power greater than ourselves
could restore us to sanity.
3) We made a decision to tars our will and our lives over to the care of God as we understood Him.
4)
We made a searching and fearless moral inventory of
ourselves.
5)
We admitted to God, to ourselves, and to another human
being the exact nature of our wrongs.
6) We were entirely ready to have God remove all these defects of character.
7)
We humbly asked Him to remove our shortcomings.
8)
We made a list of all persons we had harmed, and became
willing to make amends to them all.
9) We made direct amends to such people wherever possible, except when to do so would injure them or
others.
10)
We continued to take personal inventory and when we
were wrong promptly admitted it.
11) We
sought through prayer and meditation to improve our conscious contact with God as we understood Him, praying only
for knowledge of His will for us and the power to carry that out.
12) Having had a spiritual awakening as a result of these steps, we tried to carry this message to addicts,
and to practice these principles in all our affairs.
THE TWELVE TRADITIONS OF NARCOTICS ANONYMOUS
1)
Our common welfare should come first; personal recovery
depends on NA unity.
2) For our group purpose there is but one ultimate authority-a loving God as he may express Himself in our group
conscience. Our leaders are but trusted servants, they do not govern.
3)
The only requirement for membership is a desire to stop
using.
4)
Each group should be autonomous except in matters affecting
other groups or NA as a whole.
5) Each group has but one primary purpose – to carry the message to the addict who still suffers.
6)
An NA group ought never endorse, finance, or lend the
NA name to any related facility or outside enterprise, lest problems of money, property, or prestige divert us from our primary
purpose.
7)
Every group ought to be fully self supporting, declining
outside contributions.
8) Narcotics Anonymous should remain forever non-professional, but our service centers may employ special
workers.
9)
NA, as such, ought never be organized, but we may create
service boards or committees directly responsible to those they serve.
10) Narcotics Anonymous has no opinion on outside issues; hence the NA name ought never be drawn into public controversy.
11)
Our public relation policy is based on attraction rather
than promotion; we need always maintain personal anonymity at the level of press, radio, and films.
12) Anonymity is the spiritual foundation of all our traditions, ever reminding us
to place principles before personalities.
THE
TWELVE CONCEPTS FOR NA SERVICE
1)
To fulfill our fellowship’s primary purpose, the
NA groups have joined together to create a structure which develops, coordinates, and maintains services on behalf of NA as
a whole.
2)
The final responsibility and authority for NA services
rests with the NA groups.
3) The
NA groups delegate to the service structure the authority necessary to fulfill the responsibilities assigned to it.
4)
Effective leadership is highly valued in Narcotics Anonymous.
Leadership qualities should be carefully considered when selecting trusted servants.
5) For each responsibility assigned to the service structure, a single point of decision
and accountability should be clearly defined.
6) Group conscience is the spiritual means by which we invite a loving God to influence our decisions.
7)
All members of a service body bear substantial responsibility
for that body’s decisions and should be allowed to fully participate in its decision-making processes
8)
Our service structure depends on the integrity and effectiveness
of our communications.
9) All
elements of our service structure have the responsibility to carefully consider all view points in their decision-making processes.
10) Any member of a service body can petition that body for the redress of a personal
grievance, without fear of reprisal.
11) NA funds
are to be used to further our primary purpose, and must be managed responsibly.
12) In keeping with the spiritual nature of Narcotics Anonymous, our structure should always be one of
service, never of government
GUIDELINES
OF
THE ELKHORN VALLEY
AREA SERVICE COMMITTEE
OF
NARCOTICS ANONYMOUS
Began
August 2008
Adopted at a future date
ELKHORN VALLEY AREA OF NARCOTICS ANONYMOUS POLICY AND GUIDELINES
The following is how we conduct our ASC business meetings
AGENDA:
-
Moment of Silence
- Reading of 12 Traditions
and 12 Concepts
-
Purpose: The Elkhorn Valley Area of Narcotics Anonymous Area Service Committee
(EVANA ASC) is to be accountable to, and supportive of all the groups/members of EVANA and its primary purpose, carrying the
message of recovery in Narcotics Anonymous.
- Roll Call
o
Chairperson
o Vice Chairperson
o Treasurer
o
Secretary
o Regional Committee Member
o Alternate Regional Committee Member
o Sub-committee Chairs
§ Literature/Website/Newsletter
§
Activities
§ Hospitals and Institutions
§ Public Information
§
Policy
o Group Service Representatives
§ Monday
§
Tuesday
§ Wednesday
§
Thursday: Hug Up, Foundation, Wayne
§ Saturday 7pm
§ Sunday 7pm
§
Sunday 8pm
§ O’Neill
§ Easy
Rider
-
Approval and Corrections of last meeting minutes (Secretary’s report)
-
Treasurer’s report
- Regional Committee Member
report
-
Sub-committee reports
o Literature/Website/Newsletter
o Activities
o
Hospitals and Institutions
o Public Information
o Policy
o
GSR reports (these actually come before subcommittee reports)
-
Nominations and/or elections
- Old Business
-
New Business
- Open discussion
-
Review and Closing: The chairperson will review and outline information to
be taken back to groups for a vote or discussion. The chair will also remind anyone of commitments made
by members during the meeting.
II.
EVANA Abbreviations
- EVANA:
Elkhorn Valley Area of Narcotics Anonymous
- ASC:
Area Service Committee
-
RCM:
Regional Committee Member
-
GSR:
Group Service Representative
- Alt. GSR:
Alternate Group Service Representative
- RD:
Regional Delegate
-
H&I:
Hospitals and Institutions
-
PI:
Public Information
-
WSO:
World Service Office
-
RSC:
Regional Service Committee
-
PR:
Public Relations
Qualifications and Responsibilities
of Trusted Servants
Clean
time requirements are only suggestions. Nominations are at the discretion of the Area Service Committee.
-
Group Service Representative
Suggested clean time is 1 year. Recommended
length of term is 1 year. However, nomination of GSR’s will be at the discretion of the groups.
Nominations will take place in July of the current year, with elections to take place in November and results of said
election brought to the December ASC meeting. The elected GSR term will begin in January. This
is to allow for the smooth transition and mentoring of the newly elected GSR, and his/her alternate GSR.
“The
Group Service Representatives (GSR’s) form the foundation of our service structure. GSR’s link
their groups to the rest of Narcotics Anonymous. In keeping with the 2nd Concept of Service:
GSR’s take part, on their groups behalf in the ASC and regional assembly, conveying a sense of their groups wishes to
the service structure and bringing back information on what is happening in the larger world of NA. GSR
are also delegated the authority to serve in their own right as ASC subcommittee members, and as regional assembly participants,
exercising their own conscience and best judgment in the best interests of NA as a whole.” (NA Guide to Local Service,
p 47)
The GSR’s responsibilities
include: attending all Area Service Committee (ASC) meetings; study and have a working knowledge the reports of the ASC and
its subcommittees; take active, critical parts in the discussions at the ASC meetings, which form the group conscience of
the entire ASC; GSR are responsible for being the link between the ASC and the groups by relaying information discussed at
ASC meetings and by relaying information discussed at the groups back to the ASC; GSR’s are responsible for making available
to the groups announcements for area and regional activities; at the ASC meetings, GSR’s are to make a written report
to the ASC – this report is to provide perspectives on group growth vital to the ASC’s work and these reports
give our service boards clear guidance to serve EVANA members, and NA as a whole (8th Concept); the reports shall
include, but not be limited to: strength of the group, needs, ideas and the group conscience on voting items;
as set forth by ASC policy, the GSR’s hold voting positions at the ASC meetings. In order
for voting to take place 2/3 of elected GSR’s, or their alternate must be present in order for voting to occur; GSR’s
may make motions, or 2nd motions set forth at ASC meetings. GSR’s are responsible for
opening meeting facility. As per previous EVANA ASC discussion, GSR’s are to be the key holders for
the meeting facility and opening of the meeting facility. If the GSR is unable to attend that meeting,
it shall be at the group’s discretion who will open the meeting. GSR’s will be responsible
for keeping track of monies collected at meetings and will be responsible for giving monies collected at
meetings to the Area Treasurer.
The GSR’s main tools are: A Guide to Local Service, the 12 Traditions, the 12 concepts of World
Service, and EVANA ASC policy.
-
Alternate Group Service Representative
Suggested length of clean time 1 year.
Suggested clean time is at the discretion of the group. Length of term is 2 years. This position
parallels that of Group Service Representative, except that it is a two-year commitment, with the first year spent in training
and the second year as GSR. (IP #2 “The Group) At the conclusion of the first year of service, groups
shall nominate a new Alternate GSR.
Responsibilities
of Alternate GSR: attend all Area Service Committee (ASC) meetings, as non-voting participants.
If the GSR is unable to attend the ASC meeting, the Alternate GSR participates in the GSR’s place as a voting
member. Alternate GSR’s may also serve on area subcommittees. Alt. GSR’s,
in place of GSR, shall bear the same responsibilities of GSR.
The Alternate GSR’s main tools are: A Guide to Local Service, the 12 Traditions, the 12 Concepts
of World Service, and EVANA ASC policy.
-
Chairperson
Three years clean
Two years NA service experience
Working knowledge of the 12 Traditions, the 12 Concepts and the ASC policies and guidelines
Responsibilities:
Conducts all business as stated in the agenda to provide better communications of items to be addressed.
The Chairperson’s primary tools are the rules of order, a firm hand, a calm spirit and a clear mind.
-
Vice-chairperson
Two years clean
One year NA service experience
Working knowledge of the 12 traditions, the 12 Concepts and the ASC policies and guidelines.
Responsibilities:
Conducts the business meeting if the Chairperson is unable to attend. Calls on persons during
open discussion. Notifies Chairperson of violation of policy and/or rules of order.
-
Secretary
Two years clean
One year NA service experience
Responsibilities: Working knowledge of the 12 Traditions,
the 12 Concepts and the ASC policies and guidelines. The secretary’s first responsibility is to take
clear and accurate minutes of the ASC meetings and to distribute them to all on the mailing list, to all trusted servants,
all sub-committee chairpersons, and anyone else who requests a copy, within a reasonable amount of time after each meeting.
The secretary is responsible for assisting the policy chairperson in updating a log of policy changes.
The secretary is responsible for maintaining the ASC mailing list. Copies of the mailing list should
be mailed to WSO once per year so that WSO is able to provide groups, subcommittees, and administrative officers, with information
pertinent to their area of service. Secretary is to be reimbursed for postage/copies/etc. by submitting
a receipt to ASC treasurer, who will then issue the secretary a check.
- Treasurer
Three years clean
Two years of NA service experience
Responsibilities: Working knowledge of the 12 Traditions, 12 Concepts and
the ASC policies and guidelines. Signer on bank account; makes payments and deposits on behalf the ASC;
gives written report of expenses and income at all ASC meetings, and whenever requested by any member of EVANA.
The treasurer’s main tool is the Treasurer’s Handbook distributed by the World Service Office,
and the ASC policies and guidelines.
-
Regional Committee Member and Alternate Committee Member
4 years clean, 3 years for Alt.
RCM
Two-year term
Two years of NA service experience
Responsibilities:
RCMs serve as the core of the regional service committee, a body that coordinates service forums throughout the
region. The RCM is responsible for keeping his/her area in touch with the larger world of NA by providing
information on activities in neighboring areas and regional functions. The RCM reports relevant information
to sub-committees, and important issues being discussed at various levels of service. The RCM should be
well versed in NA service practice and principles. The RCM should also have a working knowledge of the
ASC policies and guidelines. RCM’s should be closely acquainted with the 12 Traditions, 12 Concepts,
and the fundamentals of service in Narcotics Anonymous. The RCM shall attend all regional business meetings.
The RCM is responsible for sharing the ASC experiences with the RSC. The RCM is responsible for
taking the ASC position of voting items to the RSC meetings. The RCM will be reimbursed gas money for travel
(voted $0.40/mile) to the RSC meetings. The Alt. RCM has the same responsibilities in the event that the
RCM is unable to attend ASC meetings or RSC meetings. In the event that the RCM is unable to attend RSC
meetings, he/she will be reimbursed gas money for travel. RCM must submit receipt to Area Treasurer for reimbursement. The
RCM’s main tool is the Guide to Local Service, distributed by WSO.
- Subcommittees:
-
All subcommittees are autonomous. However, they are accountable to
the ASC. Each subcommittee chairperson is required to attend EVANA ASC meetings.
If the chairperson is unable to attend, a proxy may be sent.
-
Each subcommittee chairperson is responsible for bringing a written report, and submitting
said report to the secretary for inclusion in the ASC meeting minutes.
-
Discussion from each subcommittee will be no longer than 15 minutes.
-
Each subcommittee chairperson should have a working knowledge of the 12 Concepts, 12 Traditions,
and the ASC policies and guidelines.
- The
chairpersons for the subcommittees are to be elected by the ASC. Each subcommittee can have a co-chair
or vice-chair, if desired. The vice-chair will move to the chair position in the event of the chair’s
resignation/removal.
- If a subcommittee
needs reimbursement, a receipt must be brought to the ASC and given to the ASC treasurer. The exception
to this would be a subcommittee that has it’s own prudent reserve.
-
It is highly recommended that all subcommittee chairpersons, or a proxy attend regional
business meetings.
- Each subcommittee
is to have it’s own meeting. The ASC meeting is for reports only. After the subcommittee
meeting, any issues, questions or concerns can be brought to the ASC meeting. Each subcommittee is responsible
for setting up and announcing subcommittee meetings.
- Updated December 2005: any subcommittee chairperson, or administrative personal (chairperson,
vice-chairperson, secretary, treasurer, RCM, alternate RCM) not present for 2 consecutive ASC business meetings, said person
or persons will be impeached at the 2nd ASC meeting. A 2/3 majority vote is necessary for approval
of impeachment. Said person may send a proxy. In that case they will not be considered
absent, and will maintain their position.
§ Hospitals and Institutions
Clean time requirement is 1 year. Term is 2 years.
The H&I subcommittee is responsible for conducting panels that
carry the message to addicts who have no other way of hearing our message. This includes treatment facilities,
correctional facilities, and hospitals. The H&I subcommittee’s main tool is the H&I Handbook
distributed by WSO. It is suggested that there be at least one male and one female H&I subcommittee
member.
§ Public Information
Clean time requirement is
1 year. Term is 2 years.
The general mission of
the PI subcommittee is to inform addicts and others in the community of the availability of recovery in Narcotics Anonymous.
The PI subcommittee is responsible for conducting public information meetings, distributing public service announcements,
distributing fliers, etc. The PI subcommittee also works closely with professionals in the community, with
the intent to increase awareness of recovery in Narcotics Anonymous. The PI subcommittee’s main tool
is A Guide to Public Information distributed by WSO. PI will maintain a prudent reserve of $50.00. ASC
treasurer will reimburse PI subcommittee up to $50.00 for purchases.
§
Literature/Newsletter/Website
Clean time requirement
is 1 year. Term is 2 years.
The literature subcommittee
is responsible for maintaining stock of NA literature (books and pamphlets, etc.) that can be purchased. The
newsletter subcommittee is responsible for compiling and distributing the ASC newsletter. The newsletter
subcommittee is required to ensure that the newsletter has a responsible editorial policy. The newsletter
subcommittee’s main tool is the Handbook for Newsletters distributed by WSO. The website
subcommittee is responsible for maintaining the EVANA website. The fee for the website is to be paid with
EVANA ASC funds. The Webmaster is responsible for ensuring that the website has a responsible editorial
policy.
This committee has a reserve of $400.00
§ Activities
Clean time requirement is 1 year. Term
is 1 year.
The activities subcommittee is responsible for organizing
EVANA events, such as dances, picnics, campouts, etc. The activities subcommittee works closely with other
subcommittees for special projects (workshops, special speaker meetings, etc.). The main purpose of the
activities subcommittee is to provide a better sense of community for the local NA fellowship. It should
always be kept in mind that any function is designed to enhance NA’s primary purpose, not to replace group contributions
in funding area services. The activities subcommittee can have fundraising events for RSC (NRCNA). Activities
is to have a prudent reserve of $500.00 to ensure funds available to start up upcoming functions.
§
Policy
Updated December 2005:
There is a one-year clean time requirement to hold this position. Term is 2 years.
The policy subcommittee is responsible for the development of proposed changes or modifications to the structural
guidelines of the ASC. The committee provides guidance for the understanding and application of group conscience
and the relationship of trusted servants to the group conscience. The committee assists in the development
of policies, guidelines and special procedures utilized by the ASC and its standing committees (subcommittees). The policy
subcommittee is the general recorder of the policy set by the ASC. The ASC secretary is to assist the policy
chairperson in recording the policy changes made (running log) When the actions of the trusted servants are outside of the
policies and guidelines, it is the responsibility of the policy chairperson to inform the ASC chairperson. The
main tools for the policy subcommittee are the 12 Concepts and the Guide to Local Service distributed by WSO.
June 2008: Policy
subcommittee was voted to be dissolved now that the policy is in place. Current Policy subcommittee will
continue to be responsible for updates to policy. Secretary will forward running log of policy changes
to the chairperson for policy updates.
August 2008: Policy subcommittee was voted back into existence.
Voting positions
Updated 5/21/06
- At ASC meetings, the GSRs have the only voting positions. In
the event of a tie, the Chairperson will have a vote. If there is a tie after the chairperson votes, the
vice-chairperson will have a vote. 2/3 of the GSRs will need to be present in order for a vote to take
place. The GSRs will
need to attend all business meetings or send a proxy. The GSRs are responsible for taking voting items and discussion items
back to their groups. They shall bring to the following meeting the results of the vote/discussion.
-
Any group not represented at 2
consecutive meetings of the ASC will forfeit voting privileges. The GSR will resume voting privileges at
the 2nd consecutive ASC meeting attended.
Meeting time/date
- EVANA
ASC meetings are to be held on the 2nd Sunday of each month at 4:00pm. Each meeting shall take
place as scheduled unless prior notice is given. If it is desired that the meeting time, date or place
be changed a simple consensus is all that is needed.
Elections and nominations for the
ASC
-
The process of electing trusted servants for the ASC shall be as follows:
Notification
of need. The secretary shall keep record of length of each term, and shall notify the ASC of any terms
ending months in advance. Description of the service position shall be read from the appropriate service
manual. (1st meeting). GSRs are responsible for taking notification of need back to their groups
for nominations.
Nominations are then presented and qualifications read. (2nd meeting)
Vote taken at next ASC meeting. If only one nominee, 2/3 majority vote is required. (3rdmeeting).
-
Nominations under normal circumstances for Chairperson, Vice-chairperson, Secretary and Treasurer
are open every ODD year in July. All other positions will be filled as needed. If a
nominee cannot be present to accept nomination, a written acceptance letter shall be provided by the nominee, and presented
at the ASC meeting.
VII. Resignation or removal of trusted servants
-
Voluntary: Given in writing to ASC chairperson prior to next ASC meeting.
-
Involuntary: Two consecutive meetings missed (will require a vote with 2/3
majority to approve), relapse during terms of office, gross negligence or fraud, with 2/3 majority vote.
Motions
