Elkhorn Valley Area Narcotics Anonymous

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GSR ORIENTATION PACKET

ALSO CONTAINING

GUIDELINES

OF

Elkhorn Valley Area of

NARCOTICS ANONYMOUS


Welcome to the regular monthly meeting of the Elkhorn Valley Area of Narcotics Anonymous Service Committee (EVANA ASC) If you have never attended an area service committee meeting before, you may be feeling a bit confused. You may be asking yourself questions like: "What is going on here?" and "What am I supposed to do?" At this point, we suggest you sit back, relax and take a deep breath. An area service committee meeting is nothing more (and nothing less) than a long and complicated business meeting. Once you become familiar with the meeting format and operating guidelines, what is happening here should soon start to make sense.

 

You are holding in your hands a GSR orientation packet designed to answer many of your questions. It contains the basic tools you will need to be an effective group service representative. Your packet should contain:

      1.   GSR Orientation Sheets

      2.   EVANA Vision Statement

      3.   EVANA Guidelines

      4.   NA Service Glossary

     

 

You should also obtain a copy of the minutes of the last EVANA ASC meeting from your group's previous GSR or the EVANA Secretary. You may also wish to obtain copies of A Guide To Local Services In Narcotics Anonymous or the booklet: Twelve Concepts for NA Service.

 

As a newly elected Group Service Representative, or GSR Alternate, you form the foundation of the NA service structure. You serve as the link between your group and the rest of Narcotics Anonymous. You help to communicate the wishes of your group to the NA service structure and, in turn, bring back to your group information about what is happening in Narcotics Anonymous as a whole.

 

As a voting participant at EVANA meetings, you will take an active part in making the decisions affecting the kinds of services provided to the groups of Elkhorn Valley Area. You will be asked to carry your group's conscience on matters involving the Area's finances, policies, events, and elections, and on matters affecting NA services at the regional and world level. Your group will also expect you to make certain decisions on its behalf. You may take part in discussion and debate on the Area floor and even make motions for the committee to consider and vote on.

 

It may take you some time and effort to digest the information in this packet. NA service is a growing and learning experience for all who perform it. No one learned how to be an effective GSR all at once. So, easy does it! At first, you may find it helpful to sit with a more experienced GSR so that, as the meeting progresses, you can get immediate answers to your questions. You may also raise your hand and ask questions of the EVANA Chairperson.

 

Remember that EVANA ASC exists to serve your group. Without your active participation, this cannot happen.


WHAT IS A GSR?

-an elected trusted servant of their home group

-a voting participant at EVANA ASC regular meetings

-the voice of their home group at EVANA ASC meetings

-the voice of EVANA ASC at their home group

-the link between the group they represent, other NA groups, and the rest of the NA service structure

 

WHAT DO THEY DO?

-attend their home group meetings regularly

-attend EVANA ASC meetings regularly

-make reports to EVANA ASC on their home group's status, donations, problems, needs, and concerns

-make reports to their home group on matters discussed at EVANA ASC meetings concerning the health, unity, and growth of the NA Fellowship and NA services at the area, regional and world level

-assist EVANA ASC in carrying out its stated purpose by carrying the conscience of their home group on some matters, voting their informed personal consciences on others, making motions, submitting nominations, participating in discussion and debate on the Area floor, and possibly serving on one of the Area's subcommittees

 

HOW DO THEY DO IT?

study the materials in the GSR Orientation Packet, the 12 Concepts for NA Service booklet, the Traditions portion of It Works: How & Why, and relevant NA service manuals

learn about EVANA ASC subcommittees‑when and where they meet and what they do

learn about the issues and problems surrounding the growth and delivery of NA services at all levels of the service structure

 

GSR QUALIFICATIONS

-an addict working a program of recovery in Narcotics Anonymous a suggested minimum one year clean time should attend the group they represent

-have the desire and willingness to serve

-have a working knowledge of the NA Steps, Traditions and Concepts, or willingness to study them

-have knowledge of the NA service structure or willingness to study it

-have an understanding of, or willingness to learn, the duties of a GSR


Group Service Representative

Each group elects one group service representative; even those groups hosting more than one recovery meeting elect just one GSR. These GSRs form the foundation of our service structure. GSRs provide constant, active influence over the discussions being carried on within the service structure. They do this by participating in area service committee meetings, attending forums and assemblies at both the area and regional levels, and by sometimes joining in the work of an ASC subcommittee. If we are vigilant in choosing stable, qualified leaders at this level of service, the remainder of the structure will almost certainly be sound. From this strong foundation, a service structure can be built that will nourish, inform, and support the groups in the same way that the groups nourish and support the structure.

Group service representatives bear great responsibility. While GSRs are elected by and accountable to the group, they are not mere group messengers. They are selected by their groups to serve as active members of the area service committee. As such, they are responsible to act in the best interests of NA as a whole, not solely as advocates of their own groups' priorities.

As participants in the area committee, GSRs need to be as well informed as they can be concerning the affairs of the committee. They study the reports of the committee's officers and subcommittee chairpersons. They read the various handbooks published by the World Service Office on each area of service. After carefully considering their own conscience and what they know about how their group members feel, they take active, critical parts in the discussions which form the group conscience of the entire committee.

Group service representatives link their groups with the rest of the NA service structure, particularly through the information conveyed in their reports to and from the area committee. At group business meetings, the GSR report provides a summary of area committee activities, often sparking discussions among group members that provide the GSR with a feel for how the area can better serve the group's needs. In group recovery meetings, GSRs make available fliers announcing area and regional activities.

At area committee meetings, GSR reports provide perspectives on group growth vital to the committee's work. If a group is having problems, its GSR can share those problems with the committee in his or her reports. And if the group hasn't found solutions to those problems, the area chairperson will open a slot on the committee's "sharing session" agenda so that the GSR can gather the experience others have had in similar situations. If any helpful solutions arise from the sharing session, the GSR can report those back to the group.

Alternate GSR

Groups also elect a second representative called an alternate GSR. Alternate GSRs attend all the area service committee meetings (as non‑voting participants) with their GSRs so that they can see for themselves how the committee works. If a GSR cannot attend an area committee meeting, that group's alternate GSR participates in the GSR's place.

Alternate GSRs, along with other members, may also serve on area subcommittees. Subcommittee experience gives alternate GSRs added perspective on how area services are actually delivered. That perspective helps make them more effective area committee participants if their groups later elect them to serve as GSRs. from A Guide To Local Services In Narcotics Anonymous, pp. 36‑37, copyright 1995 by World Service Office, Inc.
Elkhorn Valley Area of Narcotics Anonymous Vision:

 

-Our vision is to see our area service committee in the Elkhorn Valley

serve effectively as forums for member groups to express their needs, desires and concerns to the service structure.

-Establish a broader base of communication between groups and members to better carry the message of recovery to the still‑suffering addict.

-Furnish greater opportunities to lead by example, education and inclusion.

function with renewed enthusiasm helping to attract more NA members to service and strengthen NA unity.

-Make sure that every addict in an institution has a chance to hear the NA message before leaving that institution.

-Make sure that every addict calling the helpline has a chance to hear the live voice of a recovering addict.

-Provide sufficient human, spiritual and financial resources for every service need.

-Give the NA Fellowship within the Elkhorn Valley Area wider representation throughout the service structure to better reflect the group conscience of its members.

-Bring our local public image into accord with the WSC vision that NA have "universal recognition and respect as a viable program of recovery."

 

Our area committee can begin to realize this vision by:

-setting mutually agreed upon boundaries.

-establishing shared services H&I and PI subcommittees.

-developing a mechanism for fair representation and full participation of both areas in any shared services subcommittees.

-conducting area activities that help remind us that we are but one Fellowship with one primary purpose.

-establishing directed reach out efforts any non-participating groups in our area to attract them to area service.

-striving our utmost to work through our differences in a spirit of trust, goodwill, self‑restraint and mutual respect.


THE TWELVE STEPS OF NARCOTICS ANONYMOUS

 

1)            We admitted that we were powerless over our addiction, that our lives had become unmanageable

2)           We came to believe that a Power greater than ourselves could restore us to sanity.

3)           We made a decision to tars our will and our lives over to the care of God as we understood Him.

4)           We made a searching and fearless moral inventory of ourselves.

5)           We admitted to God, to ourselves, and to another human being the exact nature of our wrongs.

6)           We were entirely ready to have God remove all these defects of character.

7)           We humbly asked Him to remove our shortcomings.

8)           We made a list of all persons we had harmed, and became willing to make amends to them all.

9)           We made direct amends to such people wherever possible, except when to do so would injure them or others.

10)       We continued to take personal inventory and when we were wrong promptly admitted it.

11)       We sought through prayer and meditation to improve our conscious contact with God as we understood Him, praying only for knowledge of His will for us and the power to carry that out.

12)       Having had a spiritual awakening as a result of these steps, we tried to carry this message to addicts, and to practice these principles in all our affairs.


THE TWELVE TRADITIONS OF NARCOTICS ANONYMOUS

 

1)           Our common welfare should come first; personal recovery depends on NA unity.

2)           For our group purpose there is but one ultimate authority-a loving God as he may express Himself in our group conscience.  Our leaders are but trusted servants, they do not govern.

3)           The only requirement for membership is a desire to stop using.

4)           Each group should be autonomous except in matters affecting other groups or NA as a whole.

5)           Each group has but one primary purpose – to carry the message to the addict who still suffers.

6)           An NA group ought never endorse, finance, or lend the NA name to any related facility or outside enterprise, lest problems of money, property, or prestige divert us from our primary purpose.

7)           Every group ought to be fully self supporting, declining outside contributions.

8)           Narcotics Anonymous should remain forever non-professional, but our service centers may employ special workers.

9)           NA, as such, ought never be organized, but we may create service boards or committees directly responsible to those they serve.

10)      Narcotics Anonymous has no opinion on outside issues; hence the NA name ought never be drawn into public controversy.

11)      Our public relation policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, and films.

12)      Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.


THE TWELVE CONCEPTS FOR NA SERVICE

 

1)        To fulfill our fellowship’s primary purpose, the NA groups have joined together to create a structure which develops, coordinates, and maintains services on behalf of NA as a whole.

2)        The final responsibility and authority for NA services rests with the NA groups.

3)        The NA groups delegate to the service structure the authority necessary to fulfill the responsibilities assigned to it.

4)        Effective leadership is highly valued in Narcotics Anonymous.  Leadership qualities should be carefully considered when selecting trusted servants.

5)        For each responsibility assigned to the service structure, a single point of decision and accountability should be clearly defined.

6)        Group conscience is the spiritual means by which we invite a loving God to influence our decisions.

7)        All members of a service body bear substantial responsibility for that body’s decisions and should be allowed to fully participate in its decision-making processes

8)        Our service structure depends on the integrity and effectiveness of our communications.

9)        All elements of our service structure have the responsibility to carefully consider all view points in their decision-making processes.

10)   Any member of a service body can petition that body for the redress of a personal grievance, without fear of reprisal.

11)   NA funds are to be used to further our primary purpose, and must be managed responsibly.

12)   In keeping with the spiritual nature of Narcotics Anonymous, our structure should always be one of service, never of government


 

GUIDELINES

OF

THE ELKHORN VALLEY

AREA SERVICE COMMITTEE

OF

NARCOTICS ANONYMOUS

Began August 2008

Adopted at a future date
ELKHORN VALLEY AREA OF NARCOTICS ANONYMOUS POLICY AND GUIDELINES

The following is how we conduct our ASC business meetings

 

  AGENDA:

 

-          Moment of Silence

-          Reading of 12 Traditions and 12 Concepts

-          Purpose:  The Elkhorn Valley Area of Narcotics Anonymous Area Service Committee (EVANA ASC) is to be accountable to, and supportive of all the groups/members of EVANA and its primary purpose, carrying the message of recovery in Narcotics Anonymous.

-          Roll Call

o        Chairperson

o        Vice Chairperson

o        Treasurer

o        Secretary

o        Regional Committee Member

o        Alternate Regional Committee Member

o        Sub-committee Chairs

§         Literature/Website/Newsletter

§         Activities

§         Hospitals and Institutions

§         Public Information

§         Policy

o        Group Service Representatives

§         Monday

§         Tuesday

§         Wednesday

§         Thursday: Hug Up, Foundation, Wayne

§         Saturday 7pm

§         Sunday 7pm

§         Sunday 8pm

§         O’Neill

§         Easy Rider

 

-          Approval and Corrections of last meeting minutes (Secretary’s report)

-          Treasurer’s report

-          Regional Committee Member report

-          Sub-committee reports

o        Literature/Website/Newsletter

o        Activities

o        Hospitals and Institutions

o        Public Information

o        Policy

o        GSR reports (these actually come before subcommittee reports)

-          Nominations and/or elections

-          Old Business

-          New Business

-          Open discussion

-          Review and Closing:  The chairperson will review and outline information to be taken back to groups for a vote or discussion.  The chair will also remind anyone of commitments made by members during the meeting.

 

II.                  EVANA Abbreviations

 

-          EVANA:                Elkhorn Valley Area of Narcotics Anonymous

-          ASC:                       Area Service Committee

-          RCM:                      Regional Committee Member

-          GSR:                       Group Service Representative

-          Alt. GSR:                Alternate Group Service Representative

-          RD:                         Regional Delegate

-          H&I:                       Hospitals and Institutions

-          PI:                           Public Information

-          WSO:                     World Service Office

-          RSC:                       Regional Service Committee

-          PR:                          Public Relations

 

 

Qualifications and Responsibilities of Trusted Servants

Clean time requirements are only suggestions.  Nominations are at the discretion of the Area Service Committee.

-          Group Service Representative

Suggested clean time is 1 year.  Recommended length of term is 1 year.  However, nomination of GSR’s will be at the discretion of the groups.  Nominations will take place in July of the current year, with elections to take place in November and results of said election brought to the December ASC meeting.  The elected GSR term will begin in January.  This is to allow for the smooth transition and mentoring of the newly elected GSR, and his/her alternate GSR.

                                                         

“The Group Service Representatives (GSR’s) form the foundation of our service structure.  GSR’s link their groups to the rest of Narcotics Anonymous.  In keeping with the 2nd Concept of Service: GSR’s take part, on their groups behalf in the ASC and regional assembly, conveying a sense of their groups wishes to the service structure and bringing back information on what is happening in the larger world of NA.  GSR are also delegated the authority to serve in their own right as ASC subcommittee members, and as regional assembly participants, exercising their own conscience and best judgment in the best interests of NA as a whole.” (NA Guide to Local Service, p 47)

 

The GSR’s responsibilities include: attending all Area Service Committee (ASC) meetings; study and have a working knowledge the reports of the ASC and its subcommittees; take active, critical parts in the discussions at the ASC meetings, which form the group conscience of the entire ASC; GSR are responsible for being the link between the ASC and the groups by relaying information discussed at ASC meetings and by relaying information discussed at the groups back to the ASC; GSR’s are responsible for making available to the groups announcements for area and regional activities; at the ASC meetings, GSR’s are to make a written report to the ASC – this report is to provide perspectives on group growth vital to the ASC’s work and these reports give our service boards clear guidance to serve EVANA members, and NA as a whole (8th Concept); the reports shall include, but not be limited to: strength of the group, needs, ideas and the group conscience on voting items;  as set forth by ASC policy, the GSR’s hold voting positions at the ASC meetings.  In order for voting to take place 2/3 of elected GSR’s, or their alternate must be present in order for voting to occur; GSR’s may make motions, or 2nd motions set forth at ASC meetings.  GSR’s are responsible for opening meeting facility.  As per previous EVANA ASC discussion, GSR’s are to be the key holders for the meeting facility and opening of the meeting facility.  If the GSR is unable to attend that meeting, it shall be at the group’s discretion who will open the meeting.  GSR’s will be responsible for keeping track of monies collected at meetings and  will be responsible for giving monies collected at meetings to the Area Treasurer. 

 

The GSR’s main tools are: A Guide to Local Service, the 12 Traditions, the 12 concepts of World Service, and EVANA ASC policy.

 

-          Alternate Group Service Representative

Suggested length of clean time 1 year.  Suggested clean time is at the discretion of the group. Length of term is 2 years.  This position parallels that of Group Service Representative, except that it is a two-year commitment, with the first year spent in training and the second year as GSR. (IP #2 “The Group)  At the conclusion of the first year of service, groups shall nominate a new Alternate GSR.

 

Responsibilities of Alternate GSR:  attend all Area Service Committee (ASC) meetings, as non-voting participants.  If the GSR is unable to attend the ASC meeting, the Alternate GSR participates in the GSR’s place as a voting member.  Alternate GSR’s may also serve on area subcommittees.  Alt. GSR’s, in place of GSR, shall bear the same responsibilities of GSR.

 

The Alternate GSR’s main tools are: A Guide to Local Service, the 12 Traditions, the 12 Concepts of World Service, and EVANA ASC policy.

 

-          Chairperson

Three years clean

Two years NA service experience

Working knowledge of the 12 Traditions, the 12 Concepts and the ASC policies and guidelines

Responsibilities:  Conducts all business as stated in the agenda to provide better communications of items to be addressed.  The Chairperson’s primary tools are the rules of order, a firm hand, a calm spirit and a clear mind.

 

-          Vice-chairperson

Two years clean

One year NA service experience

Working knowledge of the 12 traditions, the 12 Concepts and the ASC policies and guidelines.

Responsibilities:  Conducts the business meeting if the Chairperson is unable to attend.  Calls on persons during open discussion.  Notifies Chairperson of violation of policy and/or rules of order.

 

-          Secretary

Two years clean

One year NA service experience

Responsibilities:  Working knowledge of the 12 Traditions, the 12 Concepts and the ASC policies and guidelines.  The secretary’s first responsibility is to take clear and accurate minutes of the ASC meetings and to distribute them to all on the mailing list, to all trusted servants, all sub-committee chairpersons, and anyone else who requests a copy, within a reasonable amount of time after each meeting.  The secretary is responsible for assisting the policy chairperson in updating a log of policy changes.  The secretary is responsible for maintaining the ASC mailing list.  Copies of the mailing list should be mailed to WSO once per year so that WSO is able to provide groups, subcommittees, and administrative officers, with information pertinent to their area of service.  Secretary is to be reimbursed for postage/copies/etc. by submitting a receipt to ASC treasurer, who will then issue the secretary a check.

 

-          Treasurer

Three years clean

Two years of NA service experience

Responsibilities:  Working knowledge of the 12 Traditions, 12 Concepts and the ASC policies and guidelines.  Signer on bank account; makes payments and deposits on behalf the ASC; gives written report of expenses and income at all ASC meetings, and whenever requested by any member of EVANA.  The treasurer’s main tool is the Treasurer’s Handbook distributed by the World Service Office, and the ASC policies and guidelines.

 

-          Regional Committee Member and Alternate Committee Member

4 years clean, 3 years for Alt. RCM

Two-year term

Two years of NA service experience

Responsibilities:  RCMs serve as the core of the regional service committee, a body that coordinates service forums throughout the region.  The RCM is responsible for keeping his/her area in touch with the larger world of NA by providing information on activities in neighboring areas and regional functions.  The RCM reports relevant information to sub-committees, and important issues being discussed at various levels of service.  The RCM should be well versed in NA service practice and principles.  The RCM should also have a working knowledge of the ASC policies and guidelines.  RCM’s should be closely acquainted with the 12 Traditions, 12 Concepts, and the fundamentals of service in Narcotics Anonymous.  The RCM shall attend all regional business meetings.   The RCM is responsible for sharing the ASC experiences with the RSC.  The RCM is responsible for taking the ASC position of voting items to the RSC meetings.  The RCM will be reimbursed gas money for travel (voted $0.40/mile) to the RSC meetings.  The Alt. RCM has the same responsibilities in the event that the RCM is unable to attend ASC meetings or RSC meetings.  In the event that the RCM is unable to attend RSC meetings, he/she will be reimbursed gas money for travel. RCM must submit receipt to Area Treasurer for reimbursement. The RCM’s main tool is the Guide to Local Service, distributed by WSO.

 

 

-          Subcommittees: 

-          All subcommittees are autonomous.  However, they are accountable to the ASC.    Each subcommittee chairperson is required to attend EVANA ASC meetings.  If the chairperson is unable to attend, a proxy may be sent.

-          Each subcommittee chairperson is responsible for bringing a written report, and submitting said report to the secretary for inclusion in the ASC meeting minutes.

-          Discussion from each subcommittee will be no longer than 15 minutes. 

-          Each subcommittee chairperson should have a working knowledge of the 12 Concepts, 12 Traditions, and the ASC policies and guidelines.

-          The chairpersons for the subcommittees are to be elected by the ASC.  Each subcommittee can have a co-chair or vice-chair, if desired.  The vice-chair will move to the chair position in the event of the chair’s resignation/removal.

-          If a subcommittee needs reimbursement, a receipt must be brought to the ASC and given to the ASC treasurer.  The exception to this would be a subcommittee that has it’s own prudent reserve.

-          It is highly recommended that all subcommittee chairpersons, or a proxy attend regional business meetings.

-          Each subcommittee is to have it’s own meeting.  The ASC meeting is for reports only.  After the subcommittee meeting, any issues, questions or concerns can be brought to the ASC meeting.  Each subcommittee is responsible for setting up and announcing subcommittee meetings.

-          Updated December 2005:  any subcommittee chairperson, or administrative personal (chairperson, vice-chairperson, secretary, treasurer, RCM, alternate RCM) not present for 2 consecutive ASC business meetings, said person or persons will be impeached at the 2nd ASC meeting.  A 2/3 majority vote is necessary for approval of impeachment.  Said person may send a proxy.  In that case they will not be considered absent, and will maintain their position.

 

§         Hospitals and Institutions

Clean time requirement is 1 year.  Term is 2 years.

 

The H&I subcommittee is responsible for conducting panels that carry the message to addicts who have no other way of hearing our message.  This includes treatment facilities, correctional facilities, and hospitals.  The H&I subcommittee’s main tool is the H&I Handbook distributed by WSO.  It is suggested that there be at least one male and one female H&I subcommittee member.

 

§         Public Information

Clean time requirement is 1 year.  Term is 2 years.

 

The general mission of the PI subcommittee is to inform addicts and others in the community of the availability of recovery in Narcotics Anonymous.  The PI subcommittee is responsible for conducting public information meetings, distributing public service announcements, distributing fliers, etc.  The PI subcommittee also works closely with professionals in the community, with the intent to increase awareness of recovery in Narcotics Anonymous.  The PI subcommittee’s main tool is A Guide to Public Information distributed by WSO. PI will maintain a prudent reserve of $50.00.  ASC treasurer will reimburse PI subcommittee up to $50.00 for purchases.

 

§         Literature/Newsletter/Website

Clean time requirement is 1 year.  Term is 2 years.

 

The literature subcommittee is responsible for maintaining stock of NA literature (books and pamphlets, etc.) that can be purchased.  The newsletter subcommittee is responsible for compiling and distributing the ASC newsletter.  The newsletter subcommittee is required to ensure that the newsletter has a responsible editorial policy.  The newsletter subcommittee’s main tool is the Handbook for Newsletters distributed by WSO.  The website subcommittee is responsible for maintaining the EVANA website.  The fee for the website is to be paid with EVANA ASC funds.  The Webmaster is responsible for ensuring that the website has a responsible editorial policy.

This committee has a reserve of $400.00

 

§         Activities

Clean time requirement is 1 year.  Term is 1 year.

 

The activities subcommittee is responsible for organizing EVANA events, such as dances, picnics, campouts, etc.  The activities subcommittee works closely with other subcommittees for special projects (workshops, special speaker meetings, etc.).  The main purpose of the activities subcommittee is to provide a better sense of community for the local NA fellowship.  It should always be kept in mind that any function is designed to enhance NA’s primary purpose, not to replace group contributions in funding area services.  The activities subcommittee can have fundraising events for RSC (NRCNA). Activities is to have a prudent reserve of $500.00 to ensure funds available to start up upcoming functions.

 

§         Policy

Updated December 2005:  There is a one-year clean time requirement to hold this position.  Term is 2 years.

 

The policy subcommittee is responsible for the development of proposed changes or modifications to the structural guidelines of the ASC.  The committee provides guidance for the understanding and application of group conscience and the relationship of trusted servants to the group conscience.  The committee assists in the development of policies, guidelines and special procedures utilized by the ASC and its standing committees (subcommittees). The policy subcommittee is the general recorder of the policy set by the ASC.  The ASC secretary is to assist the policy chairperson in recording the policy changes made (running log) When the actions of the trusted servants are outside of the policies and guidelines, it is the responsibility of the policy chairperson to inform the ASC chairperson.  The main tools for the policy subcommittee are the 12 Concepts and the Guide to Local Service distributed by WSO.

 

June 2008: Policy subcommittee was voted to be dissolved now that the policy is in place.  Current Policy subcommittee will continue to be responsible for updates to policy.  Secretary will forward running log of policy changes to the chairperson for policy updates.

August 2008:  Policy subcommittee was voted back into existence.

 

Voting positions

Updated 5/21/06

-          At ASC meetings, the GSRs have the only voting positions.  In the event of a tie, the Chairperson will have a vote.  If there is a tie after the chairperson votes, the vice-chairperson will have a vote.  2/3 of the GSRs will need to be present in order for a vote to take place.  The GSRs will need to attend all business meetings or send a proxy. The GSRs are responsible for taking voting items and discussion items back to their groups.  They shall bring to the following meeting the results of the vote/discussion.

-          Any group not represented at 2 consecutive meetings of the ASC will forfeit voting privileges.  The GSR will resume voting privileges at the 2nd consecutive ASC meeting attended.

     

 

 

Meeting time/date

-          EVANA ASC meetings are to be held on the 2nd Sunday of each month at 4:00pm.  Each meeting shall take place as scheduled unless prior notice is given.  If it is desired that the meeting time, date or place be changed a simple consensus is all that is needed.

 

Elections and nominations for the ASC

-          The process of electing trusted servants for the ASC shall be as follows:

Notification of need.  The secretary shall keep record of length of each term, and shall notify the ASC of any terms ending months in advance.  Description of the service position shall be read from the appropriate service manual. (1st meeting).  GSRs are responsible for taking notification of need back to their groups for nominations.

Nominations are then presented and qualifications read. (2nd meeting)

Vote taken at next ASC meeting.  If only one nominee, 2/3 majority vote is required. (3rdmeeting).

 

-          Nominations under normal circumstances for Chairperson, Vice-chairperson, Secretary and Treasurer are open every ODD year in July.  All other positions will be filled as needed.  If a nominee cannot be present to accept nomination, a written acceptance letter shall be provided by the nominee, and presented at the ASC meeting.

 

VII.         Resignation or removal of trusted servants

-          Voluntary:  Given in writing to ASC chairperson prior to next ASC meeting.

-          Involuntary:  Two consecutive meetings missed (will require a vote with 2/3 majority to approve), relapse during terms of office, gross negligence or fraud, with 2/3 majority vote.

 

Motions